Task Order Preparation

Task Orders will be prepared by the CO using the Professional Document Generation System (PRODOC). CTOs should ensure that COs have all the information required to award the Task Order as specified in Section F.6 of the IQC (usually provided in the MAARD).

Period of Performance

The ordering period for this contract is five (5) years from the date of award of the contract. 

Although task orders may be issued at anytime during this ordering period, two constraints apply to the period of performance for task orders. First, the period of performance for a task order may not go beyond three (3) years after the end of the ordering period. Second, a Task Order Contracting Officer (TOCO) may not award a task order for a period of performance that goes more than five(5) years into the future at the time the order is either awarded or extended by modification.” 


Task Order Refinement

The CTO may be delegated authority by the Contracting Officer to issue technical directions to the contractor. Section F.8.(d).(1) of the contract authorizes CTOs to approve sixty day no-cost extensions to the Task Order period of performance, without formally modifying the Task Order. However, Task Orders may not extend the estimated completion date of the IQC, September 29, 2008.

The CTO may not exceed the Task Order budget and funding obligation, change its objectives, tangible results or performance-based criteria, or extend its completion date beyond sixty calendar days. Such changes, if required, will be approved in advance and in writing by the Contracting Officer.

Task Order Funds

The USAID unit issuing a Task Order will be responsible for administering the funds for its Task Order. The only ceiling is the authorization limit for the IQC Sector, as noted in the Basic IQC, over five years, for the TASC2 contract. The contract CTO will track funds utilization under each contract to assure that the overall ceiling is not exceeded.

Task Order Close-out

At the end of each Task Order, the contractor shall prepare a completion report which highlights accomplishments against workplans, gives the final status of Benchmarks and Tangible Results, addresses lessons learned during implementation and suggests ways to resolve constraints identified. The CTO and Contracting Officer will complete a Contractor Performance Evaluation Report (PER), using AID Form 1420-66. Contractors shall have 30 days to comment on or rebut the assessment, or may simply concur. Copies of the completed PERs will be forwarded to the Contract CO for distribution.

The contractor will submit the final voucher for the Task Order. Any unused funds will be decommitted by the Financial Management Office of the USAID Mission or Bureau issuing the Task Order. The mission should advise the Contract CTO of the final expenditure level.